What is Art.c.HIVE

Art.c.HIVE is a system designed to provide a solution tailored for the current and future needs for archiving and preserving digital files in the art world. An integrated system that combines archiving, preservation, and fruition for the public and professionals, developed from scratch using today’s methodologies and technologies.

Archiving is not about collecting data, but about telling the Story.

How Art.c.HIVE was born

Art.c.HIVE was born out of a need for Careof, a non-profit Italian contemporary art organization founded in 1987. Over the years, Careof has collected and catalogued more than 7,000 video artworks from serveral artists, creating an archive of relevant importance to the world of video art. In 2021 Careof has decided to make this heritage available to researchers as well as to the public and with the support of Fondazione Cariplo, the project has become a reality. It relies on the expertise of PhD Lisa Parolo and PhD student Vittoria Gelati, researchers in the field of cultural heritage, to design a new database structure adapted to the current and future needs of art archiving and to transfer the data from the old database to a modern system. Memory Slash Vision studios team has joined the project with their professional skills, focusing on video archive conversion protocol, database engine coding and user interface. A common intent has emerged from the meeting between cultural experts and technological insiders – an aspiration in the long term yet concrete, to create a tool suited for the conservation needs of the contemporary artworks, the requirement to be able to archive, preserve and valorize all forms of artistic expression in their complexity altogether with their history. This collective effort, grounded on a shared vision, led to the creation of Art.c.HIVE.

Compatibility and Interoperability with Italian and International Cataloguing Systems

Art.c.HIVE was created to be interoperable with catalographic systems in use within Italian and international institutions. The starting reference was the Italian Ministerial Documentation OAC (Works of Contemporary Art) published on the website of the Central Institute for Catalogue and Documentation. The reference has then been the guidelines of the Moving Image Cataloguing Manual published by the International Federation of Film Archives in 2015 and in use by the major archival institutions related to the audiovisual world, in Italy and internationally; as well as the guidelines of the Digitizing Contemporary Art (DCA) project, which compares various models and gives very useful indications not only on cataloguing, but also in reference to the protocols of digitization and archiving of contemporary artworks, audiovisuals and related documentation.

All-in-one Management: Database, Preservation System and File Storage.

Flexibility and Potential of the Infrastructure

contemporary art
complex artworks

Archiving and Cataloguing Complex Works

Art.c.HIVE is designed not only to catalogue works, but also exhibitions, lectures, artist interviews, live events, and complex artworks. The system is designed to relate these different entities in a network structure; thus an exhibition will be connected to the artworks it hosted, a conference to the mentioned works, and so on. With this system of reference to a complex artworks which may include components of different kinds, it is possible to catalogue each individual component and then relate them, as well as to keep track of variants and versions that may arise from subsequent arrangements.

Modularity, flexibility and Open Source

Modularity and Flexibility of the System

Each institution has unique structural, logistical and economic needs, which is why the Art.c.HIVE system is designed to offer maximum modularity and flexibility at different levels: application, storage and usability. Data entry methods and media digitization procedures are future proof and optimized according to current standards regarding the storage solution and distribution. This allows costs to be contained and content to be distributed through different channels and modality. The software infrastructure is at the service of art to enhance culture and promote education.

Art.c.HIVE core is Open Source system.

The Art.c.HIVE core is entirely designed with Open Source tools. The use of Open Source software makes it possible not to depend on proprietary programs and systems, which are more limiting, burdensome and restrain the evolution of the system itself as well as the possibilities of future development. With Open Source, any kind of execution and modification can easily be done straight-away, allowing a flexible development for future needs and implementations. Moreover, an Open Source based system has a life span and validity over the medium to long term, 15-20 years, and benefits from the many community security updates.

Art.c.HIVE is


Interoperability with Italian and international guidelines, standards and regulations.

relational structure

Horizontal, relational, non-hierarchical database structure.

network between Institutions

Ability to create networks between institutions and realities of the art world.

speed, immediacy and security

For data compilation and automation of data entry.

open source / open api

Designed on Open Source systems and guarantees Open Api.

all-in-one management

Database, preservation system, medium and long-term file storage, and deployment of a distribution system.


Securing information and assets through the relocation of sensitive data.

malleability and flexibility

Designed according to the specific needs of the institution even after the first purchase, occasionally.

Specific UI

User Interface specific according to usage and different levels of access.

A project born from the collaboration between


supported by

Art.c.HIVE at NO TIME TO WAIT 6 by MediaArea

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